Publicis Sweden 100

Policy section

About this notice

This privacy notice explains how personal data is used for Publicis Sweden 100, a private invitation event hosted by Publicis Groupe.

Event owner: Publicis Groupe is responsible for the event and decides how guest information is used for Publicis Sweden 100.
Date of notice: 11 June 2026
Notice version: publicis-sweden-100-2026-06-11
Who it covers: Invited guests, plus-ones where enabled, Publicis event hosts, event suppliers, and on-site staff supporting the event.

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Event host: Publicis Groupe is the event owner and host for Publicis Sweden 100.
Technology supplier: Publicis Groupe's technology partner supplies the event website, invitation links, RSVP forms, email tooling, and operational check-in tools on Publicis Groupe's instructions.
Privacy questions: Privacy questions should be raised with the Publicis Groupe event team. The event team may route technical requests to its technology partner when needed.

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The event website only asks for information needed to invite guests, prepare the evening, and provide access to the event.

Invitation details: Name, email address, company, title, inviter details, language, guest category, plus-one allowance, and invitation-link delivery information.
RSVP details: Confirmed contact details, dietary or allergy information, accessibility needs, plus-one details where enabled, and whether you want to receive the post-event recap.Allergy and accessibility fields can include sensitive personal data.
Event access: Check-in status, seating or table information, ticket or entitlement records, bar-credit or other event-module use, and operational notes needed by the host team.
Website and email records: Invitation-link use, cookie choices, email delivery state, unsubscribe or preference changes, IP address, browser information, and security records needed to keep the event website working.

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Invitation: To send personal invitations, recover lost invite links, confirm attendance details, and provide each guest with the right event information.
Hosting the evening: To prepare food, accessibility support, seating, check-in, guest service, bar credits where used, and event-day operations.
Legal bases: Publicis Groupe uses legitimate interest to organise the event, consent for optional recap messages and optional cookies, explicit consent where you choose to provide sensitive dietary or accessibility details, and legal obligation or legal claims where records must be kept.
No automated decisions: The event website does not make solely automated decisions with legal or similarly significant effects on guests.

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Necessary cookies keep personal invitation links and event sessions working. Optional cookies remain off unless you choose to accept them.

Necessary cookies: Strictly-necessary cookies keep the invite session, CSRF protection, and security controls working.
Optional categories: Analytics, event-campaign, and third-party embed cookies are separate choices. Reject and accept actions are equally available, with no pre-checked optional category.
Consent record: Cookie choices are stored in the browser and recorded with notice version 2026-06-02-02, the selected categories, request metadata, and a request identifier.
Event emails: Event-hosted page-performance and session metrics endpoint.; Email- and campaign-analytics systems used for invitation campaigns.; Embedded media and social tools loaded from third-party providers.

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Information is shared only where needed to run Publicis Sweden 100, support guests, send event messages, or meet legal requirements.

Publicis event team: Relevant Publicis Groupe event, communications, and operations team members may access guest details needed for planning and event delivery.
Event suppliers: Venue, catering, guest-list, security, accessibility, photography, and production suppliers may receive only the information they need to support the event.
Technology and email suppliers: The event website technology is supplied by Publicis Groupe's technology partner. Resend is used for invitation, lost-link, preference, and event-update emails.
No sale: Guest information is not sold and is not used for unrelated profiling.
International transfers: If a supplier transfers personal data outside the EU/EEA, Publicis Groupe relies on an adequacy decision, standard contractual clauses, or another lawful transfer safeguard.

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Publicis Groupe and its suppliers use practical security controls so personal invitations and guest details are only available to the right people.

Personal links: Guest pages are reached through personal invitation links. Guests should not publish or forward their link unless Publicis Groupe has told them to do so.
Access control: Host-team and supplier access is limited to people who need the information to organise, support, or secure the event.
Security records: Security logs may record invitation-link use, check-in actions, cookie choices, email delivery, and data-rights requests.
Email safety: Event emails include privacy and preference links where relevant and support unsubscribe handling for optional recap or campaign-style messages.

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Event records: Guest, RSVP, dietary, accessibility, plus-one, seating, and operational records are kept for the event period and a limited follow-up period so Publicis Groupe can support guests and close the event properly.
Current event setting: The current event setting is 90 days after the event, then deletion or anonymisation unless Publicis Groupe gives a different lawful instruction.
Audit records: Minimal security and audit records may be kept longer where needed for legal, security, dispute, or accountability reasons.
Backups: Deleted data is not restored into active systems and ages out of backups through the configured backup-retention cycle.

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Guests can ask Publicis Groupe to review, correct, restrict, export, or delete their event information where the law allows.

Available rights: You can request access, correction, erasure, restriction, portability, objection to certain processing, and withdrawal of consent where processing is based on consent.
Delete my data: Signed-in guests can use /me/delete-my-data to request erasure of event information. The Publicis Groupe event team reviews the request before deletion is completed.
Timing: Requests are handled without undue delay and no later than 30 days unless GDPR allows an extension or a legal exception applies.
Identity checks: The event team may ask for information needed to confirm the requester is the relevant guest or authorised representative.

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Children: The event is intended for invited professional guests and is not designed for collecting children's personal data.
Photography: Photography and filming may take place as part of Publicis Sweden 100. The RSVP form does not collect a separate photography permission.
Post-event recap: Guests can choose whether to receive the post-event recap and photo-gallery email. Email preference and unsubscribe links are included where applicable.
Complaints: You may contact Publicis Groupe first. You also have the right to complain to a competent data protection authority, including Integritetsskyddsmyndigheten in Sweden.